The Mobile Workforce Solution
The Product
Security of information with full admin control, whilst allowing your employees to work remotely and saving valuable time.
Includes the use our surveyor tested systems in a HIPAA compliant and efficient environment both online/offline. We can also convert your existing agency forms for a very affordable price if needed.
How it Works
Use a tablet or laptop to fill out and send & receive patient or agency information in your patient’s home. Type your information into the patient forms, sign using your finger, stylus or mouse then send. It is that simple and your employees won’t have a lot of time wasted learning new software.
You can also fill out patient forms without an internet connection, when your employee has an internet connection they can send or receive the secure data.
HIPAA Compliance
Our software has all the features needed to go through and complete a successful HIPAA audit with OCR. The fines can be up to 50 thousand dollars per incident and 1.5 million dollars for repeat violations. Don’t let this happen to your agency.
We also provide your agency with a HIPAA required - Business Associate Agreement (BAA)
The Price
What's Included?
VIRTUAL PATIENT FILES, EMPLOYEE & MANAGEMENT PORTALS
Unlimited Patients (Private Domain, Your Logo & Colors/Brand)
+ ONLINE MEETINGS, TRAINING, HUMAN RESOURCES, TELEHEALTH
(Your Logo & Colors/Brand)
+ ALL SYSTEMS THAT ARE REQUIRED TO RUN YOUR AGENCY IN COMPLIANCE
(Works online & offline) + State Specific - Agency Customized + Your Logo & Colors
+ THE (HIPPA REQUIRED) BUSINESS ASSOCIATE AGREEMENT
24/7 TECHNICAL SUPPORT
Simple Pricing
995 usd (one time) setup fee +
Per Employee/User Price (per month)
Minimum of 10 x users and purchased in 5 x user increments after that.
USERS
10 – 30 @ 25.95 usd PER USER (per month) - example: 10 users would be a total of 259.50 usd per month
35 - 100 @ 22.95 usd PER USER (per month)
100 + call us for pricing
If you’re not already an existing customer and are interested in using some of your own systems/forms then contact us to provide more information. We can convert your existing systems from $10 per form.
Why Us
We are the only software company that could say they have state specific & surveyor tested solutions for every state in the country. We are not all geeks here. We are home health consultants that invested in technology and employ some of the best information security experts.
Ask other software companies if they have the state specific policies and procedures or reports/forms to go with their systems? Can they guarantee that it will all pass survey?
*New
(HIPAA. YOUR STATE, MEDICARE COP AND ACHC/CHAP ACCREDITATION COMPLIANT)
The Mobile Workforce Solution (state specific + survey tried and tested) systems are superior in many ways to anything else in the home health industry. You will also notice that we are not scared to show you our prices.
VIRTUAL PATIENT FILES, EMPLOYEE AND MANAGEMENT PORTALS
Private Domain, Your Logo & Colors/Brand
Online Employee & Management Portals with Virtual Patient Chart + Work Areas.
How we designed the Software
The most user friendly home health software to use for you and your employees.
If you know can use a computer, save files and write emails then you should be able to get going immediately.
You will find the user interface familiar and not complicated that is going to take months to implement.
We know that if the software must be user friendly the the home health care industry will not use it.
We also understand the impact and time involved in learning how to use software which is crucial to your bottom line.
Employee and Contractor time is a massive cost to any agency.
We understand that costs involved in Home Health Compliance and HR Management is probably your biggest hurdle in this industry.
The Mobile Workforce Solution was created to save time deploying, be user friendly & to help existing agencies provide a smooth transition utilizing their existing systems (if needed).
We also decided to include some valuable time saving features that allow you to manage your agency in a much more efficient way.
Why pay expensive employees to travel when they don’t have to all the time.
Software Features
Your Brand, logo and web domain name www.youragency.com (registration included)
Each user has their own private portal
Sending, Receiving, & Replying to Electronic Patient Health Information
Compliant Email (Webmail), with Advanced Security and Forced Encryption
Setup unlimited Patient File Areas, Management & Employee File Areas
Single user or group shared (Management controlled)
Patient Record & General Document Management
Calendars for Patient File, Meetings, Training, HR, and Employee Scheduling + Notification
Contacts, Tasks,To-Do Lists and Notes
Secure Password Archive & Mangement
Internal Employee Noticeboard, Blogs and links to Regs + State Websites & more
Management can set and control - Write only, Read only or Read & Write access to everything
Employees or Management can also set up any Other Virtual file Areas for any other purpose
Share any Virtual Area you create with individuals, groups of users that you define
All updated and synced in real time for true collaboration for the mobile workforce
End to End data encryption. No One but you can ever see your Communication or Data
Online and Offline Document Integrity Controls
Data Automatically Backed up and Downloadable to Management
Management can setup Users Access & Advanced Audit Controls
Data access via public key encryption & Each user has his/her own encryption key
Auditing of Document, and Passwords
Normal backups of emails & Data + Disposal
Unlimited and Permanent Storage
Email messages and Folders, including – Patient Records Can’t be destroyed or altered
High Security Data Center Storage is provided in multiple locations
Data Updated in real-time, with weekly backups made to offline digital media
We can never see your data & only your agency management or designated staff have the security key
Includes Annotation, Search, & Automated Alerts
Offsite and offline backup. Security certifications: SSAE16, ISO27001, SOC 1-3, Firewalls, and intrusion detection
BONUS* Includes – HIPPA Compliant Text Messaging
Another feature that we included is HIPAA Compliant Text Messaging. This can be used to contact people in another HIPAA compliant way. It can also be used in an emergency situation where you might need an additional way of communicating. We have included 50 text credits free of charge.
If you need to purchase text credits then the cost is 25 usd per 250 (non-expiring) texts credits. If you want to use this service frequently then its only 12 usd per month/per 250 text credits (per month text credits cannot be rolled over to the next month).
Easy to learn & use
Make your agency compliant now plus save expensive management & employee time
You will actually save money using this!
ONLINE MEETINGS, TRAINING, HUMAN RESOURCES, TELEHEALTH + more
Your Logo & Colors/Brand
Online Meetings * Training * Telehealth + more
What you get
HIPAA COMPLIANT VIRTUAL MEETING/TRAINING ROOM
Your logo, color & brand
Human Resources
Orientation
Meetings
Interviews
Training
In-Service
Case Conferences
Quality Meetings
Patient Communication/Telehealth
Governing Board
Other Clinical & Administrative Meetings
Virtual Rooms - Includes one Management interface and can be used by up to 100 users at any one time.
Can also be used for patients, physicians & other outside consultants if needed (maintaining HIPAA compliance)
You will be able to provide HR, Interviewing, Performance Evaluations, Training, In-service and more
You can have Required Meetings remotely
The Online Meetings & Training alone can increase the efficiency of your agency. Don’t waste valuable time when it’s not necessary
Software Features
Patient confidentiality
Private – Secure - Locked Rooms
Invitation only and [password protected]
End to End Encryption
Works with any device
Audio, Video or both - Communication & Conferencing
File Sharing and Auditing
Only Management can control who can see the protected data
Text Chat in real time
Screen Sharing - remote worker support
Remote Desktop for Employee Support
Session Recording (can re-use training sessions)
Streaming Video from File
Whiteboard Broadcast (useful training feature)
Additional Backup File Storage – comes with 50 GB included - You can purchase more for only 19 usd per 25 GB/per month if needed. You may require more of this HIPAA compliant storage if you decide to record and save lots of confidential information in your Training, Meetings or Telehealth Sessions. You get 50 GB included which is ample in most agency situations.
Telehealth Reimbursement
Maybe there are some new services that you could start providing.
With recent legislation (Medicare, Medicaid in most states and some Private Insurance) regarding Telehealth reimbursement, you can see the industry is encouraging Telehealth services to reduce costs.
Now could be the time to start exploring this service option.
Don't waste time travelling!
*Works in every type of emergency situation
The “Mobile Workforce Solution” fully complies with the
New Medicare Conditions of Participation
(became effective in 2018)
**§484.102 Condition of participation:
Emergency preparedness. B (4) A system of medical documentation that preserves patient information, protects confidentiality of patient information, and secures and maintains the availability of records.
We Have The Solution!
We don't just provide visit notes or part of the clinical systems that make up a patient record. The “Mobile Workforce Solution” includes all the required patient information and all compliance documentation to keep running your agency. It also works at all times and in every emergency situation unlike other home health software.
How our systems work online and offline
State specific customized systems for online & offline use when there is no internet or an emergency situations.
Comes with Employee Systems and Management Systems
- Included - One Management Pack (includes all of our agency systems) license per agency and can be used on up to 3 computers. An additional license for this can be arranged can be arranged. (Included free of charge if you have more than 30 users) that includes all Clinical. Quality and Admission systems.
- Employee Pack (one copy and license for each agency user/employee) Includes essential Clinical systems for all the types of employees in a home health agency– HHA, PT, ST, OT, MSW, SN, and Admission systems.
All the above systems come with an offline version & USB encryption software too, this is essential in the case of certain emergency and non-emergency situations. We provide a complete solution, so that you can continue running your agency as normal in any event.
You should always save your online patient, agency and employee data to an encrypted USB flash drive when working. (we provide easy tools to encrypt any USB flash drive) This allows you can carry on running in a compliant manner and have everything accessible in any situation (even if your office is destroyed and there is no internet anywhere(. The new Medicare rules that came in to affect in Jan 2018 actually require your agency to have this for patient information.
For filling out, saving, travelling or sending protected health information we recommend a Windows or Mac operating system on a laptop or Tablet. Best to have a touch screen or external signature pad. All other features can be used with any device.
No Problem because we have an affordable quick fix for that too!
If you are an existing agency with your own paper based systems then you can decide to use our systems included in the price or carry on as normal using your own existing systems. Using your existing systems would require an additional (One time) Fee to convert your systems to work with our “Mobile Work Force Solutions”.
Do you just need a few of your existing forms added to work with our Mobile Work Force Solutions? We can also accommodate that too and it won’t cost you that much either.
We provide your existing agency an efficient change management process. Making it simple for your employees to carry on as normal without much training. This is because our Mobile Work Force Solutions are Intuitive, Familiar and so Easy to Use.
The ability to convert your existing agency systems along with being State Specific makes our Mobile Workforce Solutions totally unique within the Home Health Care Industry.
(You will not be shocked with our very affordable prices for bespoke work to convert existing agency systems). – Contact us for bespoke work Pricing Now! - Can be as little as 10 usd per form.
Compliance and technology you can trust
1500 agencies and over 55000 users rely on us
With the purchase of the Mobile Workforce Solution you will get the most user friendly, familiar and intuitive software for your employees to learn.
You will also have all the Tools and Documentation that is needed to keep your agency running efficiently and in compliance.
We can even provide you with the tried /tested Policies & Procedures for Your State. Other software companies can’t and if they say they can then ask them how many they have customized in your state.
Most software companies can’t even provide all the systems that are required, leaving you to look around and try and piece together your compliance.
The other Home Health Consultants in this industry only recommend some third party software that will be useful but won’t achieve all compliance.
HomeHealthBiz.com is the only place in this industry with the solution. We have vast experience in both compliance and home health software.
You should contact us to learn how we can make your life simpler and help you save a lot of time & money too.
systems that are included
TOTAL OF 158 CLINICAL FORMS
53 General agency Forms, 15 Meds & Labs Forms, 6 Discharge Forms, 19 Skilled Nursing Forms, 3 LVN / LPN Forms, 9 Therapy Forms, 5 Medical Social Worker, 4 Home Health Aide Forms
These forms will help keep you compliant. From an administration point of view these are easy to read and concise. From a medical point of view they are essential. If you need to get organized, then you need our forms!
GENERAL AGENCY FORMS
Active Patient List
Agency Referral Form
Communication Note
Patient Visit Calendar Log
Patient Visit Calendar Form
Patient Calendar Worksheet
Nine Week Planner
Daily Home Checklist
Emergency Plan
Emergency Disaster Preparedness (Category Determination)
Hospitalization and Emergency Care Risk Factor Assessment
Service Coordination / Patient Notification
Disaster Plan Patient Preparedness Guide
Disaster Assessment/ Care Coordination
Directions to Patient Home Form
Doctor Report of Patient Progress
Document Tracking Log Sheet
Agency Fax Transmittal Cover Sheet
Physician Order Form
Vitals Weekly Report to Physician
Patient Emergency Care Plan
Patient Progress Report
Patient New Order Log
Patient Consent Form
Patient Transfer Form
Post Hospital Assessment
Patient Post Hospital Check-List
Hospital Intake Form / Assessment
High Risk Screening Form
Employee In-Service Log
In-Service Sign In Sheet
Daily Agency Census
Patient Certification / Services Log
Patient Re-certification Check-List
Wound Care Evaluation Sheet
Wound Care Flow Sheet
Daily Agency Report Log
Release of Medical Information
Medical Supply/Equipment Sign Out Form
Medical Record Sign Out Log
Patient Weekly Diet Log
Notification Form
Medicare Screening Form
Patient Seizure Log Form
Interdisciplinary Progress Note
Accident Risk Assessment
Accident Risk Reduction
Risks of Falling
Fall Prevention Safety Record
Post Fall Evaluation
OASIS Tracking Slip
Permission to Photograph
HHABN Form
MEDS & LABS FORMS
Medication Profile
Possession of Dangerous Drugs Log
Drug Reaction Form
Laboratory Questionnaire Form
Lab Flow Sheet
Glucometer Testing Weekly Record
Diabetic Assessment Form
Diabetic Log Form
Medication Instruction Sheet
Medication profile
Controlled Medication Verification Sheet
Daily Medication Calendar
Lab / Foley Log Form
IV Competency Checklist
IV Competency Verification Form
DISCHARGE FORMS
Discharged Patient Agency List
Discharge Check-List Coordination of Care
Discharge Order Form
Discharge Summary Sheet
Discharge Patient Log
Agency Release Form for Discharge
NURSING FORMS
Nursing Visit Record
Nurse's Notes
Nurse's Missed Visit Report
Skilled Nursing Assessment Form
485 Work Sheet
Teaching Checklist
RN Teaching Note
Skilled Nursing Mental Health Assessment
Supervision of Skilled Nursing
Supervisory Visit / Re-certification Form
Physician Update 60 Day Summary
New Order Communication Log
Communication Note
Communication Note / Addendum
Nursing Skills Check List
Nursing Skills Log Form
Supply Requisition Form
Nursing Services Flow-Sheet
Telephone Order
LVN'S / LPN'S
LVN'S / LPN'S Patient Care Instructions
LVN'S / LPN'S Emergency Care Plan
LVN'S / LPN'S Medication Record
THERAPY FORMS
Therapy Visit Note
Therapy Referral Form
Therapy Missed Visit Report
Supervisory Visit / Monthly Re-evaluation
Physical Therapy Evaluation Form
Occupational Therapy Evaluation Form
Speech / Language Evaluation Form
Discharge Summary Therapy
Therapy Skills Checklist
MEDICAL SOCIAL WORKER FORMS
MSW Skilled Visit
MSW Initial Visit / Plan of Care
MSW Initial Evaluation
MSW Assessment Visit Note
MSW Referral / Order Form
HOME HEALTH AIDE FORMS
HHA Plan of Care
HHA Visit Note
HHA Weekly Progress Note
HHA Supervisory Visit
A TOTAL OF 13 FORMS
Our Patient Admission pack forms are also easy for your health care staff to use, and ensures that the correct forms are filled out and documents signed. Not only do they look professional, it helps your staff adequately prepare for the continuing care of the patient.
FORMS
Referral Intake Form
Medication Profile
Interdisciplinary Flow Sheet
Nine Week Planner
Disaster Preparedness
Coordination of Care
Directions to Patients Home
Change of agency Forms
Emergency Plan
Consent Form
485 Work Sheet
Risk Assessment
Satisfaction Questionnaire
HUMAN RESOURCES FORMS
TOTAL OF 37 HR FORMS
A combination of HR Forms & competency tools
This is another of our packages to help you stay compliant with all aspects of running your agency. Take control of your business, and make sure you take this opportunity to run your company professionally and manage your employees effectively, by using our Human Resources package.
WHATS INCLUDED
Training Acknowledgment For Health & Safety
Employee Benefits
Confidentiality of Information
Request for Leave
Employee File Log Out Sheet
Team Meeting Sign-in Sheet
Wage & Mileage Agreement
Personnel Status & Wage Change
Expense Form
Daily Personnel Activity Log
Employee Annual TB Testing
Interviewing Questions & Response : Clerical Staff
Interviewing Questions & Response : Clinical Staff
Interviewing Questionnaire for Nurses & LVN's/LPN's
Home Health Interviewing Questions
Interview Structure Report
Clinical Contractor Evaluation
Employee Performance Evaluation
Initial Employee Orientation
Nursing Skills Competency Tool
Therapy Skills Competency Tool
Intravenous Therapy Evaluation Tool
Intravenous Competency Log Sheet
Criminal History Acknowledgment
Criminal History Result Form
Emergency Employment Hire Form
Independent Contractor Agreement
Therapy Daily Activity Time Sheet
Nursing Daily Activity Time Sheet
Employee Leave Request Form
Disciplinary Action Form
Extra Hours Worked
Personnel Record Change
Payroll Notification
Shift Tracking Sheet
Abuse Screening Packet
Employee Counseling
JOB DESCRIPTIONS PACKAGE
From Administrative positions to Nursing and Therapy, the Job Descriptions Pack provides clear and definitive duties for all the staff roles that will be required to run a home health agency.
All employees are required to have a signed job description in their personnel file, making the Job Descriptions pack even more important.
WHATS INCLUDED
Administrator
Alternate Administrator
Alternate Director of Nursing
Billing Clerk
CEO Chief Executive Officer
CFO Chief Financial Officer
Director of Nursing
General Office Clerk
Home Health Aide
Human Resources
LVN / LPN
Medical Records Clerk
Medical Social Worker
Occupational Therapist Assistant
Occupational Therapist
Payroll Manager
Physical Therapist Assistant
Physical Therapist
Psychiatric Registered Nurse
Receptionist
Registered Nurse
Speech Therapist Assistant
Speech Therapist
QUALITY MANAGEMENT & IMPROVEMENT PACKAGE
Quality Management pack focuses on the process to help bring services to the next level.
The Quality Management/Improvement Package is a systematic approach, designed to make you study how effective your business and staff are, when it comes to achieving its goals.
Home health care is a highly regulated industry, and the Quality Improvement Package is a critical tool in streamlining, and improving the performance of your business.
WHAT'S INCLUDED
Annual Agency Evaluation
90 Day Chart Review / Clinical Summary
Home Health Care Quality Improvement
Quality Assurance Log
Case Conference Form
Case Conference / Physician Report
Case Conference Log Sheet
Complaint Assessment Form
Complaint Log Sheet
Infection Control Assessment Form
Infection Control Log Sheet
Incident Assessment Form
Incident Log Sheet
Accident Assessment Form
Accident Log Sheet
Clinical Contractor Evaluation Form
Performance Evaluation Form
QI Quarterly Review
Clinical Record Audit
Active Clinical Record Review
Discharge Record Review Form
Annual Clinical Record Review
Corrective Action Report
Satisfaction Survey Questionnaire
Satisfaction Survey Log
Request for Change of Policy Form
NEW PERSONNEL PACKAGE
The New Personnel Package introduces the new employee into your agency. It also assists with the quick integration of your employee, into your agency.
You can be reassured that they are the right employee for you and that you have gone through all the legal requirements through using forms such as the Criminal History Consent Check, the Reference Check form and Verification of Professional License.
The New Personnel Package gives employees a good first impression, which helps with your recruitment. If you want long term success for your business, then the New Employee Package is something you cannot do without!
WHATS INCLUDED
Home Health Care Specific Employment Application
Employment Agreement
Criminal History Consent Check
Wage / Mileage Agreement
Hepatitis B Vaccine / Waiver Form
Reference Check Form
Processing the New Employee
Employee Orientation
Cellular Phone Use
Dress Code
Drug Testing
Sexual Harassment
Universal Precautions Training Document
Confidentiality of Information Agreement
Reporting Abuse / Neglect / Exploitation
Understanding Illegal Remuneration
Orientation Acknowledgement
Agreement to Safety & Health
Agency Disclaimer of Liability
Following Infection Control Procedures
HBV Vaccine / Waiver Form
Noncompete Agreement
Employee Initial TB Testing
Verification of Professional License
HIPAA ORIENTATION
Health Insurance Portability & Accountability Act
Agencies are required to have systems and policies in place to maintain patient information confidentiality and to secure the safety of medical records. This manual will guide you and your personnel.
15 Paged Manual
HIPAA Orientation And Guide
EVALUATING EMPLOYEES & CONTRACT EMPLOYEES
Evaluating Clinical Staff Members & Contract employees helps gin efficiency and quality for your agency. It is also a requirement in this business.
WHATS INCLUDED
General Employee Performance
Contractor Evaluation
Administrator Eval
Clinical Supervisor
Director of Nursing Eval
Home Health Aide Eval
Intake Nurse Eval
LVN/LPN Eval
Medical Social Worker Eval
Occupational Therapist Eval
Physical Therapist Eval
Speech Therapist Eval
SAMPLE CONTRACTS
These sample contracts will be a useful resource when managing your agency.
Back Up Services Agreement (essential for license)
A contract with another Agency to provide Back Up Services in any event. An Agency shall have systems in place to ensure that back-up services are available to provide services to patients when the assigned employee or contractor is not able to deliver the services.
Non Compete Agreement
Ensures employees, contractors, suppliers adhere to this Agreement.
This Agreement shall include but not be limited to, procedure manuals, in-house policies, patient lists, patient's medical records, financial information and billing records, certifications and applications, actual and prospective markets and patients, business plans and marketing strategies, customer lists, sales and marketing data, operating statements, income statements, asset and liability information, financial projections and any other confidential information gathered, revealed, acquired or generated by or for the Agency.
Confidentiality Agreement
In order to protect any individual from invasion of privacy and to protect the interest of the Agency, any information gathered for patient care or operations will be gathered, maintained, and stored in such a manner as to assure confidentiality.
MEETINGS PACKAGE
SAMPLE DOCUMENTATION TEMPLATE'S
Meeting Minutes, Meeting Agendas & Committee Evaluation Tools
GOVERNING BOARD
The Governing Board Manages the Agency Operations reviews & approves the Agency Annual Budget, Annual Agency Evaluation, Policies & Procedures.
Sample Governing Board Meeting Minutes
Governing Board Self Evaluation Protocol 3pgs
(PAC) PROFESSIONAL ADVISORY COMMITTEE (some states still require this even if Medicare doesn't anymore)
The PAC Committee advises on professional issues and in the evaluation of the agency & it's programs it also helps to maintain liaisons between the local community.
Sample PAC Meeting Agendas
Sample PAC Meeting Minutes
Annual Agency Evaluation Pack 5pgs
BUDGET COMMITTEE
The Agency's Management Staff under the direction of the Governing Board prepares an overall plan & budget that includes an annual Operating Budget and a Capital Expenditure Plan.
Sample Budget Committee Meeting Minutes.
(QAPI) QUALITY ASSESSMENT PERFORMANCE IMPROVEMENT COMMITTEE
The QAPI Committee will address areas for improvement that are cost effective and also perform periodic assessments of care and service.
Sample QAPI Committee Meeting Minutes.
contact us now
"It didn't take hardly any time to get my staff understanding & using your software".
Angels of Joy Home Health
"So hard choosing the right consultants. You saved us a lot of time."
Alexia Health Services LLC
"An amazingly easy transition to the Mobile Workforce Solution."
Vista Home Care Services LLC
"What a great set of tools. We have even been doing HHA in-service via video"
Jasmine Community Care, Inc.